At Davidson Holdings, we take privacy seriously and we are committed to protecting it. In the policy, “we” (and corresponding expressions) refers to Davidson Holdings Limited.
This policy explains when and why we collect personal information about individuals, how this information is used, the conditions under which it may be disclosed to others and how it is kept secure. This policy may change from time to time so please check this page occasionally to ensure that you are aware of any changes.
This policy was last updated in September 2022.
Davidson Holdings Limited (incorporated under English law with company number 04970157), also referred to in this policy as “Davidson Holdings” or “we” (and corresponding expressions), is the data controller in relation to the processing activities described below. This means that Davidson Holdings decides why and how your personal information is processed.
The personal information we collect and the way in which we collect it are as follows:
Personal information you give to us:
This is information about you that you give to us:
The information you give us may include:
In addition, we may automatically collect the following information relating to your use of our site, including your visits to our site, traffic data, location data, weblogs and other communication data, and the resources you access. We may also automatically collect technical information, including anonymous data collected by the hosting server for statistical purposes, the Internet protocol (IP) address used to connect your computer or device to the Internet, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform.
Please see our Cookie Consent Platform and Cookies section below for further information.
We may process a range of personal information about you. To make it easier to understand the information that we use about you, we have divided this information into categories in the table below and provided a short explanation of the type of information each category covers.
| Category | Personal information included in this category |
| Behavioural | your activities, actions and behaviours, including online activity whilst using our site |
| Contact | information which can be used to address, send or otherwise communicate a message to you |
| Employment | employees, consultants, officers (including directors) and candidate information (including, but not limited to: contact details, CV, payroll, employment contracts, pensions, benefits and health data) |
| Supplier, customer or potential customer | your contact details, where applicable |
| Fraud | information relating to the occurrence, investigation or prevention of fraud |
| Insurance | your insurance applications and any information relating to your insurance claims |
| Legal | information relating to legal claims made by you or against you or the claims process |
| Correspondence | information contained in correspondence between us |
The purposes for which we use your information and the legal basis under data protection laws on which we rely are explained below.
Where you have provided CONSENT
We may use and process your personal information where you have consented for us to do so. We will also seek your consent where required to do so by law.
Where we are processing your personal information on the basis of your consent, you may withdraw that consent at any time. Please see ‘Withdrawing your consent’ section below for further details.
Where there is a LEGITIMATE INTEREST
We may use and process your personal information where it is necessary for us to pursue our legitimate interests as a business, or that of a third party, for the following purposes:
Where there is a LEGAL REQUIREMENT
We will use your personal information to comply with our legal obligations: (i) to assist any regulatory or public authority or criminal investigation body; (ii) to identify you when you contact us; and (iii) to verify the accuracy of data we hold about you, where legally necessary.
Where it is required to complete a CONTRACT
We may use and process your personal information in connection with a contract for the supply of products or services when it is needed to carry out that contract or for you to enter into it.
We will use and process your personal information where you are onboarded as an employee, consultant, or officer (including director) of Davidson Holdings in order to fulfil the terms of your contract.
Our suppliers and service providers
We may disclose your information to our third-party service providers, agents, subcontractors and other organisations for the purposes of providing services to us or directly to you on our behalf. Such third parties may include cloud service providers (such as hosting and email management), and administrative services.
When we use third party service providers, we only disclose to them any personal information that is necessary for them to provide their service and we have a contract in place that requires them to keep your information secure and not to use it other than in accordance with our specific instructions.
Other ways we may share your personal information
We may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or reorganisation. We may also transfer your personal information if we are under a duty to disclose or share it in order to comply with any legal obligation, to detect or report a crime, to enforce or apply the terms of our contracts or to protect the rights, property or safety of our visitors and customers. We will always take steps with the aim of ensuring that your privacy rights continue to be protected.
All information you provide to us is stored on our secure servers which are located within the United Kingdom (UK) or European Economic Area (EEA).
If at any time in the future, we transfer your personal information to, or store it in, countries located outside of the UK or EEA (for example, if our hosting services provider changes) we will ensure that appropriate safeguards are in place for that transfer and storage as required by applicable law. This is because some countries outside of the UK and EEA do not have adequate data protection laws equivalent to those in the UK or EEA.
If you use our services whilst you are outside the UK and the EEA, your information may be transferred outside the UK and the EEA in order to provide you with those services.
If we collect your personal information, the length of time we retain it is determined by a number of factors including the purpose for which we use that information and our obligations under other laws. We do not retain personal information in an identifiable format for longer than is necessary.
We may need your personal information to establish, bring or defend legal claims. For this purpose, we may retain your personal information after the date it is no longer needed by us, in accordance with our data retention policy, for any of the purposes listed under the “How we use your personal information” section above. The only exceptions to this are where:
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your information transmitted to our website and any transmission is at your own risk. Once we have received your personal information, we put in place reasonable and appropriate controls to ensure that it remains secure against accidental or unlawful destruction, loss, alteration, or unauthorised access.
Where we collect any sensitive or “special categories” of personal information, including information relating to your ethnic background, sex life, political opinions, religion, trade union membership or criminal record, we will apply additional security controls to protect that data.
Our website may contain links to other websites run by other organisations. This policy does not apply to those other websites‚ so we encourage you to read their privacy statements. We cannot be responsible for the privacy policies and practices of other websites even if you access them using links that we provide. In addition, if you linked to our website from a third party website, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party website and recommend that you check the policy of that third party website.
Like many other websites, our website uses cookies to obtain an overall view of visitor habits and visitor volumes to our website. Cookies are small pieces of information sent to your computer or device and stored on its hard drive to allow our websites to recognise you when you visit.
It is possible to switch off cookies by setting your browser preferences or via our Cookie Consent Platform.
You have a number of rights in relation to your personal information under data protection law. In relation to certain rights, we may ask you for information to confirm your identity and, where applicable, to help us to search for your personal information. Except in rare cases, we will respond to you within one month from either (i) the date that we have confirmed your identity or (ii) where we do not need to do this because we already have this information, from the date we received your request.
We may review this policy from time to time and any changes will be notified to you by posting an updated version on our website and/or by contacting you by email. Any changes will take effect 7 days after the date of our email or the date on which we post the modified terms on our website, whichever is the earlier. We recommend you regularly check for changes and review this policy whenever you visit our website. If you do not agree with any aspect of the updated policy, you must immediately notify us and cease using our services.
Please direct any queries about this policy or about the way we process your personal information using our contact details below.
Our email address for data protection queries is webenquiries@davidsonholdings.co.uk.